How many of us have gone to work sick because it was easier than planning for a sub? We just can't afford to do that anymore, especially in the world of Covid. Years ago, I was determined to find an easier, more manageable way to plan for a substitute teacher. I am sure you know the feeling of waking up sick and not knowing how you are going to get everything ready for a sub when you feel so terrible. With that in mind, I created a Substitute Teacher Binder and Sub Tub. In this post, I will share how I prep for those surprise sick days and how I prepare for days that I know ahead of time I am going to be off. I most recently had to plan for a sub for a week, so I will share some tips and tricks for planning for those days off. At the beginning of the year, I create my Substitute Binder. I divide it into sections for easy access to different topics and parts of their day. I print the section cover pages on cardstock and laminate with 3M laminating pouches. You could also just use a clear binder if you don't want to use the rings like I did. (The discs/rings and the paper punch I use are from Happy Planner.) Choose which sections you want to include that are important for a sub to know. I then sit this by my door so that they see it when they come in. If it's a day I had already planned on being off, I put it on my desk or teacher table with everything they need for the day. As for the sub tub, I always put extra worksheets in the bottom of it throughout the year that we didn't get to. This just gives the sub something extra if they need time filler throughout the day. First, let's talk about the sub binder and what I include. All of this is very helpful for those surprise days off. I can just text a teammate and ask them to set out my binder for the day if I get sick. I always sort my worksheets and activities in daily bins, so I ask them to set that day's bin out along with the binder. It makes planning for a sub super easy for me and for my teammates. The tabs on the binder are super important to have. This lets the sub know what's important for them to know and shows them where to quickly turn if they need that section at a particular time. I always have a little WELCOME note to make them feel welcomed. You could also include any special information you need them to know first thing. I include a full page ROSTER of my class. I also print the half sheet rosters and clip them to the front of the binder. They can take attendance on these since they don't have access to our online attendance. Be sure to include a note about that on your lesson plans so they know where to put attendance. The next sections I like to make are STUDENT INFO and IMPORTANT INFO. These are the sections where you will include important health information, such as allergies or other medical conditions they need to know about. I also include emergency procedures, pull outs, seating charts, a class schedule, and any other helpful information about students or special situations that could arise. For RELATED ARTS, I include our rotations. If I know I am going to be out, I include the exact one that we go to that day in my lesson plans. If not, they can just ask another teacher what day we are on. I put my classroom management strategies and classroom rules in the PROCEDURES section. I let them know the specifics of expectations, consequences, and incentives that they can use. I also include another pull out list here, just in case. The ARRIVAL section gives important details about expectations during the first part of the morning. This is where you tell them what students do when they first come in, details about announcements, and how to complete attendance. The LESSON PLAN section includes a basic class schedule in the first part of the section. I then include very detailed plans for our day. For the lesson plans you put in the binder or planner, you can give a general run down of what they do during each part of the day. This will help your sub so much if you are out unexpectedly. I tell them how the lesson generally goes and they can grab the practice from the daily tub. I also tell them where they go and how to do lunch, recess, and all of the other parts of our day. By including these detailed break down of your day, you can ensure that instruction continues as if you are there. I don't like to plan something totally different from the pacing guide, because it throws everything completely off. I include dismissal procedures in the detailed lessons plans, but I also add it to the DISMISSAL section. Be very specific about how students go home, how they pack up and clean up, and what the sub's responsibility is during dismissal. The TRANSPORTATION section includes how each student goes home. I also put a note in there telling them that students have to go home that way, unless they receive a change of transportation note from the office. I like using this box sheet for each student. I normally have that all typed in here but I used a blank one here for confidentiality purposes. The CLASS section is where each student has a box. They can use this to tell me about any students who were absent or any behavior issues they had that day. The BEST DAY EVER section is where I ask them to leave a note about their day. I have found that this helps to end the day on a positive note. Always let them know how thankful you are for them filling in. Being a substitute teacher is not an easy job. I want them to know that they are appreciated. Finally, I just include a NOTES section, in case they need somewhere to take notes throughout the day. Now let's talk planned days off. The only things I do differently are change the lesson plans and lay everything out for the day. I recently was out for a whole week, so I will show you how I planned for those days off. I color coded everything! First I used the lesson plan section I had already made, but I added more details about each specific lesson, as well as what related arts we went to each day. Just copy and paste the lesson plans pages. I also put the day of the week at the bottom of each packet. I did not put these in the binder. I decided to staple each day's plans printed on different colors of paper. For the sheets that were needed for each day, I used the same color sticky notes to label each day's activities. You could even put the time that they will need each activity. I also lay everything out in order for the day. I just spread it all out across the table for the sub, and it keeps everything organized and the expectations clear. If they needed a teacher edition for that lesson, I also marked the pages with those same color sticky notes and put them in the stacks. I hope seeing how I plan for a substitute teacher helps you plan for yours. So many subs have thanked me for having everything prepped for them, and they love coming back to my class. I have had other teachers request for me to share how to properly plan for a sub, particularly how to put together a proper Substitute Teacher Binder. Often times, teachers do not leave detailed plans, which makes the day difficult not only for the sub, but for the other teachers on your team. You want your sub to feel prepared and to want to come back. It's so hard to find a sub these days, so we want to do everything we can to support them. You might even want to include a little treat for them. We know that chocolate makes everything better! You can grab this free tag by clicking on the photo below. If you have any questions, feel free to send me an email or reach out on Instagram. What tips do you have for planning for a substitute teacher?
My favorite part about getting ready for back to school is getting all of the bulletin boards set up around my classroom. Here are some of my favorite ideas.
Time to inspire and motivate your students with these 4 fun bulletin board ideas that are perfect for schools, classrooms, or libraries!
This list of classroom storage ideas and hacks for teachers could be just what you need to help you feel more organized. The Teach Starter teacher team is here to help you save you the time it takes to set up your classroom before students arrive for the first day of school with some simple, cheap and clever storage ideas for the classroom.
These teacher hacks are brilliant ideas for your classroom that'll make your life so much easier this year. Number nine will change your life!
Tips and ideas for classroom organization and management
Start the year out right.
Time to inspire and motivate your students with these 4 fun bulletin board ideas that are perfect for schools, classrooms, or libraries!
Calling all educators! Dive into a treasure trove of hilarious teacher memes that perfectly encapsulate the ups and downs of teaching life.
There are few places that students don't have access to and teacher desk decor is chance to make your space feel more like your home away from home.
Hey hey, teacher friend!! Oh MY, congratulations on landing a teaching job! I’m so INCREDIBLY stoked for you. I remember that feeling and it’s so SO good. Whether it’s your first classroom or maybe you’re going back after being away for a bit, either way that’s super exciting and I know you’re goi
Shop the latest from Teach4thestars on LTK, the easiest way to shop everything from your favorite influencers.
Everything you need to thrive in grade five!
This so actually do creative and cute✨🥰🎥Credit : mrs mcgrady_1stgrade 🍎✏️ Like our page Be Happy Teachers for more teaching ideas and methods. A team of teachers sharing the highs, lows and honest...
Not everything is terrible. Sometimes we let ourselves forget how beautiful the world is. It doesn’t mean that the issues we face every day are not important. Sometimes we just need… a little break. A reminder of what it all could be more like. What we could be more like.
How many of us have gone to work sick because it was easier than planning for a sub? We just can't afford to do that anymore, especially in the world of Covid. Years ago, I was determined to find an easier, more manageable way to plan for a substitute teacher. I am sure you know the feeling of waking up sick and not knowing how you are going to get everything ready for a sub when you feel so terrible. With that in mind, I created a Substitute Teacher Binder and Sub Tub. In this post, I will share how I prep for those surprise sick days and how I prepare for days that I know ahead of time I am going to be off. I most recently had to plan for a sub for a week, so I will share some tips and tricks for planning for those days off. At the beginning of the year, I create my Substitute Binder. I divide it into sections for easy access to different topics and parts of their day. I print the section cover pages on cardstock and laminate with 3M laminating pouches. You could also just use a clear binder if you don't want to use the rings like I did. (The discs/rings and the paper punch I use are from Happy Planner.) Choose which sections you want to include that are important for a sub to know. I then sit this by my door so that they see it when they come in. If it's a day I had already planned on being off, I put it on my desk or teacher table with everything they need for the day. As for the sub tub, I always put extra worksheets in the bottom of it throughout the year that we didn't get to. This just gives the sub something extra if they need time filler throughout the day. First, let's talk about the sub binder and what I include. All of this is very helpful for those surprise days off. I can just text a teammate and ask them to set out my binder for the day if I get sick. I always sort my worksheets and activities in daily bins, so I ask them to set that day's bin out along with the binder. It makes planning for a sub super easy for me and for my teammates. The tabs on the binder are super important to have. This lets the sub know what's important for them to know and shows them where to quickly turn if they need that section at a particular time. I always have a little WELCOME note to make them feel welcomed. You could also include any special information you need them to know first thing. I include a full page ROSTER of my class. I also print the half sheet rosters and clip them to the front of the binder. They can take attendance on these since they don't have access to our online attendance. Be sure to include a note about that on your lesson plans so they know where to put attendance. The next sections I like to make are STUDENT INFO and IMPORTANT INFO. These are the sections where you will include important health information, such as allergies or other medical conditions they need to know about. I also include emergency procedures, pull outs, seating charts, a class schedule, and any other helpful information about students or special situations that could arise. For RELATED ARTS, I include our rotations. If I know I am going to be out, I include the exact one that we go to that day in my lesson plans. If not, they can just ask another teacher what day we are on. I put my classroom management strategies and classroom rules in the PROCEDURES section. I let them know the specifics of expectations, consequences, and incentives that they can use. I also include another pull out list here, just in case. The ARRIVAL section gives important details about expectations during the first part of the morning. This is where you tell them what students do when they first come in, details about announcements, and how to complete attendance. The LESSON PLAN section includes a basic class schedule in the first part of the section. I then include very detailed plans for our day. For the lesson plans you put in the binder or planner, you can give a general run down of what they do during each part of the day. This will help your sub so much if you are out unexpectedly. I tell them how the lesson generally goes and they can grab the practice from the daily tub. I also tell them where they go and how to do lunch, recess, and all of the other parts of our day. By including these detailed break down of your day, you can ensure that instruction continues as if you are there. I don't like to plan something totally different from the pacing guide, because it throws everything completely off. I include dismissal procedures in the detailed lessons plans, but I also add it to the DISMISSAL section. Be very specific about how students go home, how they pack up and clean up, and what the sub's responsibility is during dismissal. The TRANSPORTATION section includes how each student goes home. I also put a note in there telling them that students have to go home that way, unless they receive a change of transportation note from the office. I like using this box sheet for each student. I normally have that all typed in here but I used a blank one here for confidentiality purposes. The CLASS section is where each student has a box. They can use this to tell me about any students who were absent or any behavior issues they had that day. The BEST DAY EVER section is where I ask them to leave a note about their day. I have found that this helps to end the day on a positive note. Always let them know how thankful you are for them filling in. Being a substitute teacher is not an easy job. I want them to know that they are appreciated. Finally, I just include a NOTES section, in case they need somewhere to take notes throughout the day. Now let's talk planned days off. The only things I do differently are change the lesson plans and lay everything out for the day. I recently was out for a whole week, so I will show you how I planned for those days off. I color coded everything! First I used the lesson plan section I had already made, but I added more details about each specific lesson, as well as what related arts we went to each day. Just copy and paste the lesson plans pages. I also put the day of the week at the bottom of each packet. I did not put these in the binder. I decided to staple each day's plans printed on different colors of paper. For the sheets that were needed for each day, I used the same color sticky notes to label each day's activities. You could even put the time that they will need each activity. I also lay everything out in order for the day. I just spread it all out across the table for the sub, and it keeps everything organized and the expectations clear. If they needed a teacher edition for that lesson, I also marked the pages with those same color sticky notes and put them in the stacks. I hope seeing how I plan for a substitute teacher helps you plan for yours. So many subs have thanked me for having everything prepped for them, and they love coming back to my class. I have had other teachers request for me to share how to properly plan for a sub, particularly how to put together a proper Substitute Teacher Binder. Often times, teachers do not leave detailed plans, which makes the day difficult not only for the sub, but for the other teachers on your team. You want your sub to feel prepared and to want to come back. It's so hard to find a sub these days, so we want to do everything we can to support them. You might even want to include a little treat for them. We know that chocolate makes everything better! You can grab this free tag by clicking on the photo below. If you have any questions, feel free to send me an email or reach out on Instagram. What tips do you have for planning for a substitute teacher?
The best classroom management ideas for online learning, your daily routine, helping kids manage emotions and setting classroom expectations. Plus, fun new ideas for rewards!
Hey hey, teacher friend!! Oh MY, congratulations on landing a teaching job! I’m so INCREDIBLY stoked for you. I remember that feeling and it’s so SO good. Whether it’s your first classroom or maybe you’re going back after being away for a bit, either way that’s super exciting and I know you’re goi
Prep for any absence with the substitute teacher binder! Use these editable forms to give the substitute teacher all the information needed!
These 25 quick and easy tips for new teachers will help you create a positive, engaging, and effective learning environment for your students.
Hey hey, teacher friend!! Oh MY, congratulations on landing a teaching job! I’m so INCREDIBLY stoked for you. I remember that feeling and it’s so SO good. Whether it’s your first classroom or maybe you’re going back after being away for a bit, either way that’s super exciting and I know you’re goi
It's not right.
It’s no surprise that everyone wants to kick off the year by wowing parents at Meet the Teacher or Open House. You want to make sure to make a great first impression and really show your new students that you are excited about a new year. But let’s just be honest for a quick sec…this […]
This single classroom procedure has made a HUGE difference in my experience teaching middle school. My first year teaching I didn't do this and I knew that something needed to change. I decided to put into a place a daily bellringer for every one of my classes. I am a Family Consumer Sciences teacher so I teacher 4 different classes!You can call it whatever you want to call it but I call it a bell ringer because my students are expected to be doing it as soon as the bell rings to start class.Her
The words NEUTRAL and RAINBOWS aren’t usually associated with one another. Until now! Rainbows will always be a beautiful symbol of hope which makes them a perfect fit for the classroom. If you love the idea of rainbows but are searching for a more neutral and calming color palette for your classroom, you're in the rig
Amazing classroom decoration ideas including how to add a class fireplace, a beautiful teacher space, a classroom fridge and more!
Back to school is an especially busy time. From prepping bulletin boards, laminating activities, analyzing your scope and sequence, plus attending meetings, there is so much to do that I have often felt like pulling my hair out! This set of Back to School Checklists will help you focus and beat overwhelm!
